Description of the department/directorate/entity’s

structure

Description of the department/directorate/entity’s

functions and responsibilities

• Financial: information on income, expenditure and financial audits.
• Procurement: information on tender documents and contracts.
• Performance: information on strategies, plans, audits, compliance, inspections and reviews.
• Policies, Procedures and Guidelines: information on the organisational administrative and academic processes.
• Management: documents recording decision-making processes and records of decisions taken at various levels of the organisation.
• Projects: information on projects undertaken by MCAST.
• Lists and Registers: information on assets.
• Administrative: information concerning the day-to-day running of the college.
• Institutes: information on the Academic Programmes run at each institute.
• Human Resources: information on employees.
• Students: information concerning the students studying at the college.

Description of all manuals and similar types of documents which contain policies, principles, rules or guidelines in accordance with which decisions or

recommendations are made in respect of members of the public (including bodies corporate and employees of the public authority in their personal capacity)

MCAST INTEGRATED QUALITY MANAGEMENT SYSTEM

MCAST QUALITY POLICY MANUAL OF ACADEMIC PROCEDURES (DOC_002_CORP_REV_D_)

PROGRAMME REGULATIONS (MQF EQF INTRODUCTORY LV A B – LV 3)(DOC_003_CORP_ REV_ K_)

PROGRAMME REGULATIONS (MQF EQF LEVEL 4) (DOC_004_CORP_REV_ K_)

PROGRAMME REGULATIONS (MQF EQF LVL 5 – 7) (DOC_005_CORP_ REV_O_)

PROGRAMME REGULATIONS ENGINEERING PWQC(DOC_006_CORP_REV_A_)

PROGRAMME REGULATIONS MVEAR (DOC_007_CORP_REV_D_ )

PROGRAMME REGULATIONS DOCTORATE IN RESEARCH (MQF LEVEL 8)(DOC_008_CORP_REV_A _)

PROGRAMME REGULATIONS_MASTERS BY RESEARCH PROGRAMME (MQF EQF 7)(DOC_016_CORP_REV_D_)

MCAST IFE JOINT AWARD PROGRAMME REGULATIONS(DOC_350_CORP_ REV B_)

GENERIC DEGREE REGULATIONS (DOC_443_CORP_REV_A_)

DISSERTATION GUIDELINES (DOC_100_CORP_REV G)

ACADEMIC INTEGRITY POLICY AND PROCEDURE (DOC_099-CORP-REV-F)

GUIDE TO REFERENCING FOR ACADEMIC INTEGRITY (ANNEX_DOC_099_REV_A)

STUDENT CONDUCT REGULATIONS (DOC_038_COI_CORP_REV_J_)

COLLEGE ACADEMIC BOARD PROCEDURES (DOC_188_CORP_REV_M_)

STUDENT ADMISSION AND ENROLMENT POLICY AND PROCEDURE(DOC_185_CORP_REV_D)

INVIGILATION PROCEDURE (DOC_056-CORP-REV-D)

VPC DECISIONS BY CIRCULATED WRITTEN PROCEDURE  (DOC_299_CORP_ REV_B_)

RECOGNITION OF PRIOR LEARNING (RPL) POLICY AND PROCEDURE(DOC_358_CORP_REV_D_)

RECOGNITION OF PRIOR CERTIFIED LEARNING (RPCL) FOR EXEMPTIONS POLICY AND PROCEDURE(DOC_360_CORP_REV_C _)

RECOGNITION OF PRIOR EXPERIENTIAL LEARNING (RPEL) FOR ADMISSION AND EXEMPTION POLICY AND PROCEDURE(DOC_361_CORP_REV_B_)

ENGLISH LANGUAGE REQUIREMENTS FOR ADMISSION OF APPLICANTS WITH INTERNATIONAL QUALIFICATIONS(DOC_326_CORP_REV_B_)

PROCEDURE FOR PROCESSING OF CLAIMS FOR CERTIFICATES AT INTERIM EXIT-POINTS(DOC_077_CORP_REV_A_)

MCAST POLICY AND PROCEDURE FOR TRANSGENDER STUDENTS(DOC_407_CORP_REV_A_)

PROCEDURE FOR SETTING OF AGENDA FOR VOCATIONAL AND PROFESSIONAL COUNCIL MEETING (DOC_349_CORP_REV_C_)

STANDARD OPERATING PROCEDURE FOR THE VPC (DOC_391_CORP_REV_B_)

MCAST STUDENT RETENTION POLICY (DOC_454_CORP_REV_A_)

LIBRARY-AND-LEARNING-RESOURCES-CENTRE-REGULATIONS(DOC_041-CORP-REV-G)

PROGRAMME CYCLICAL REVIEW POLICY AND PROCEDURE (DOC_028_CORP_REV_E_)

DESIGN DEVELOPMENT AND APPROVAL OF ACCREDITED AND NON ACCREDITED COURSES(DOC_013_CORP_REV_E_)

MCAST MANUAL OF STANDARDS FOR THE WRITING OF AN ACCREDITED UNIT SPECIFICATION (DOC_339_REV_D_)

COURSE UNIT AND CLASS CODE GENERATION PROCEDURE (DOC_045_REV_A_)

MCAST COURSE CODES AND UNIT CODES – FAQs (Support Document – REV A)

QUALITY ASSURANCE

INTERNAL VERIFICATION PROCEDURE(DOC_086_CORP_REV_C_)

MCAST QA POLICY AND STANDARDS FOR ONLINE TEACHING LEARNING AND ASSESSMENT(DOC_020_CORP_REV_E_)

EXTERNAL PEER REVIEW PROCEDURE(DOC_083_REV_A_)

DOCUMENT CONTROL PROCEDURE (DOC_014_REV_C_)

LECTURER PERFORMANCE APPRAISAL PROCEDURE(DOC_054_REV_F_)

PROVISION OF IEU SUPPORT SESSIONS PROCEDURE(DOC_250_REV_A_)

IEU REGISTRATION PROCEDURE(DOC_253_REV_B_)

LSU PROVISION OF ADDITIONAL SUPPORT PROCESS(DOC 246_REV_A_)

WELLBEING HUB POLICY (DOC_031_CORP_REV_H_)

WELLBEING HUB GUIDELINES (DOC_044_CORP_REV_H_)

PRACTITIONER SUPERVISION (DOC_203_CORP_REV_B_)

MIND ALTERING SUBSTANCE POLICY AND PROCEDURE (DOC_212_CORP_REV_D_)

CAREER_GUIDANCE_POLICY_AND_PROCEDURE(DOC_055_REV D_)

STUDENT AND STAFF ELECTIONS PROCEDURE(DOC_275_CORP_REV_C_)

PROCEDURE FOR ACCEPTING STUDENT SOCIETIES(DOC_025-CORP-REV C-)

AWBL_1.1 and 1.2  IDENTIFICATION OF PLACEMENTS STUDENT REGISTRATION AND INDUCTION(DOC_297_REV_A_ )

AWBL_1.3 PROCESS FOR THE MATCHING OF PLACEMENTS(DOC_298_REV_A_)

AWBL_1.4  REALISATION OF SERVICE LEADING TO ASSESSMENT(DOC_296_REV_A_)

RESEARCH ETHICS POLICY AND PROCEDURE (DOC_074_CORP_REV_E_)

BIDDING AND IMPLEMENTATION OF EXTERNALLY FUNDED MCAST RESEARCH PROJECTS PROCESS FLOWCHART (DOC_327_REV_A )

RESEARCH PROCESS FLOWCHART-JUNIOR ENDEAVOUR(DOC_328_REV_B)

MRES RESEARCH PROCESS FLOWCHART (DOC_329_REV_D_)

VIVA PROCEDURE APPLIED RESEARCH MASTERS DEGREE PROGRAMME (EQF_MQF 7)(DOC_237_REV B)

STUDENT OR STAFF GRIEVANCES PROCEDURE(MOP_ADM_001_015_REV_B_)

DIGNITY AT MCAST AN ANTI-HARASSMENT POLICY(DOC_370_CORP_REV_D_)

MCAST EQUALITY POLICY(DOC_371_CORP_REV_B_)

MCAST COMMUNITY SOCIAL RESPONSIBILITY(DOC_347_CORP_REV_D_)

MANUAL OF PROCEDURES ADMINISTRATIVE

• PEOPLE MANAGEMENT PROCEDURE(MOP_ADM_001_01_REV_J_)
• STAFF DEVELOPMENT AND ACADEMIC STAFF PROGRESSION PROCEDURE(MOP_ADM_001_02_REV_B_)
• SUPPORT SERVICES POLICY AND PROCEDURE(MOP_ADM_001_03_REV_A_)
• PUBLIC RELATIONS AND COMMUNICATIONS PROCEDURE(MOP_ADM_001_04_REV_A_)
• CONFLICT OF INTEREST PROCEDURE (MOP_ADM_001_05_REV_A_)
• TRAVEL AND EXPENSE CLAIMS PROCEDURE(MOP_ADM_001_06_REV_C_)
• PROCUREMENT PROCEDURE (MOP_ADM_001_07_REV_A_)
• STORES MANAGEMENT PROCEDURE(MOP_ADM_001_08_REV_A_)
• PRECINCTS AND FACILITIES MANAGEMENT(MOP_ADM_001_09_REV_C_)
• HEALTH AND SAFETY POLICY AND PROCEDURE(MOP_ADM_001_10_REV_A_)
• FINANCE PROCEDURE(MOP_ADM_001_11_REV_K_)
• INFORMATION TECHNOLOGY PROCEDURE(MOP_ADM_001_12_REV_A_)
• CCTV SYSTEM PROCEDURE (MOP_ADM_001_13_REV_B_)
• DATA PROTECTION POLICY AND PROCEDURE(MOP_ADM_001_14_REV_D_)
• GRIEVANCE PROCEDURE(MOP_ADM_001_15_REV_B_)
• POLICY AND PROCEDURES FOR EXHIBITING STUDENTS PROJECTS  (MOP_ADM_001_16_REV_C_)
• EVENTS POLICY AND PROCEDURE(MOP_ADM_001_17_REV_A_)
• THIRD PARTY COLLABORATION AGREEMENT PROCEDURE (MOP_ADM_001_18_REV_ A_)
• FIXED ASSETS ACCOUNTING POLICY AND PROCEDURE (MOP_ADM_001_19_REV_ A_)
• ADMINISTRATIVE BUREAU STANDARD OPERATING PROCEDURE(MOP_ADM_001_20_REV_A_)

Statement of the information that needs to be available to members of the public who wish to obtain access to official documents from the

public authority, which statement shall include

particulars of the officer or officers to whom requests for such access should be sent

The FOI officers of the Malta College of Arts, Science & Technology (MCAST)

may be contacted by e-mail mcastfoi@mcast.edu.mt or by telephone 23987100.

FOI Requests may be submitted by e-mail to mcastfoi@mcast.edu.mt, through the FOI Portal www.foi.gov.mt via the e-ID or through the online form.

An applicant whose request for information is refused, or who is otherwise not satisfied with the information provided, its format or the extension of the deadline for the submission of the notification indicating whether a request would be met or not, may submit a complaint to the Public Authority by e-mail to mcastfoi@mcast.edu.mt, through the FOI portal www.foi.gov.mt via the e-ID or through the online form.

The complaint should be addressed to the FOI Officer, who shall bring the complaint to the attention of the officer responsible (i.e. the most senior official within the department). The officer responsible shall reply to the applicant within 10 working days from the receipt of the complaint. The applicant shall also be informed that he or she may appeal the decision or otherwise address a complaint to the Information and Data Protection Commissioner in accordance with the Freedom of Information Act (Cap. 496 of the Laws of Malta).

The officer responsible shall inform the applicant of the decision taken with respect to his or her complaint, and in the event of confirmation of a decision not to release the pertinent information, shall explain the reasons thereof. Whenever the applicant’s complaint is related to the format of the information provided or to an extension of the deadline for the submission of the notification indicating whether a request would be met or not by the Ministry, and the original decision is upheld, the applicant shall be given an explanation as to why his or her complaint cannot be positively addressed.

An applicant may also make use of the Internal Complaints Procedure to report failure to meet deadlines or to send notifications.

Working Hours

0745 hrs – 1645 hrs

Payments in cash can be made at the ‘MCAST, Finance Department, Main Campus, Triq Kordin, Binja Reno C. Borg, Ground Floor, Paola PLA 9032.   Payments can also be made by cheque payable to ‘MCAST, Finance Office.’